In the expansive ecosystem of SAP ERP and S/4HANA systems, communication between the business and its external partners—such as vendors, customers, and logistics providers—is a critical operational requirement. Whether it is sending a Purchase Order to a supplier, an Order Confirmation to a customer, or a Billing Document to a finance department, these actions are governed by a framework known as Output Determination. At the heart of this framework lies a specialized transaction code: NACE.
Transaction NACE serves as a centralized cockpit for configuring and managing output control. It allows functional consultants to define how, when, and to whom documents are sent. By leveraging the "Condition Technique," NACE provides a flexible way to automate document distribution based on specific business rules. Understanding NACE is essential for anyone working within SAP SD (Sales and Distribution), MM (Materials Management), or PP (Production Planning) modules.
The Architecture of Output Determination
To grasp the functionality of NACE, one must first understand the underlying architecture of output determination in SAP. This process relies on a hierarchical structure that ensures the right document reaches the right destination via the correct medium.
Applications in NACE
Every business process in SAP is categorized under an "Application" code. When you enter transaction NACE, you are presented with a list of these applications. Common examples include:
- V1: Sales (Sales Orders)
- V2: Shipping (Deliveries)
- V3: Billing (Invoices)
- EF: Purchase Orders
- ME: Inventory Management
Selecting an application within NACE narrows the scope of configuration to that specific business area, allowing for modular management of communication rules.
The Condition Technique
NACE utilizes the standard SAP Condition Technique, which involves four main components: Condition Tables, Access Sequences, Output Types, and Determination Procedures. This logic allows the system to evaluate data in a document (like a Sales Order) and decide if an output should be triggered.
- Condition Tables: These define the fields (e.g., Sales Organization, Customer Number) that the system looks at to determine the output.
- Access Sequences: This is a search strategy. It tells the system the order in which to check different condition tables (from most specific to most general).
- Output Types: This represents the specific document or action, such as a "Print Invoice" or "EDI Transmission."
- Procedures: A collection of output types assigned to a business document.
Configuring Output Types via NACE
The Output Type is perhaps the most important element within NACE. It defines the characteristics of the document being generated. When configuring an output type, several key parameters must be maintained.
Processing Routines
Processing routines link the functional output to the technical objects. For every output type, you must specify a "Transmission Medium" (e.g., 1 for Print, 5 for External Send/Email, 6 for EDI) and the corresponding program and form. This is where the bridge between functional requirements and ABAP development is built.
Example Configuration for a Purchase Order (EF):
- Transmission Medium: 1 (Printer)
- Program: SAPLMEDRUCK
- Form Routine: ENTRY_NEU
- Form: MEDRUCK (Standard SAPScript) or a custom SmartForm/Adobe Form.
Partner Functions
The system needs to know who should receive the output. Within NACE, you define the Partner Function (e.g., VN for Vendor, BP for Bill-to Party, SH for Ship-to Party). This ensures that if an invoice is generated, it is sent to the customer's accounting department rather than the delivery site.
Real-World Use Case 1: Automating Vendor Communications
Consider a manufacturing company that processes hundreds of Purchase Orders (POs) daily. Manually emailing these POs to vendors is inefficient and prone to error. By using NACE under application EF, the organization can automate this entire process.
The consultant sets up an output type (e.g., ZEML) with a transmission medium of "5" (External Send). In the condition records, they specify that for a certain Purchasing Group, the system should automatically trigger this output type upon saving the PO. The system then looks up the vendor's email address from the Vendor Master record and dispatches a PDF version of the PO via the SAP SMTP gateway.
Real-World Use Case 2: Advanced Shipping Notifications (ASN) via EDI
In modern supply chains, large retailers often require suppliers to send an Advanced Shipping Notification (ASN) electronically before the goods arrive. This is handled via EDI (Electronic Data Interchange).
In NACE, under application V2 (Shipping), an output type for EDI (e.g., LAVA) is configured. When a delivery document is "Post Goods Issued," the determination procedure triggers the EDI output. The processing routine calls a specialized function module that converts the delivery data into an IDoc (Intermediate Document), which is then transmitted to the retailer's system. This ensures seamless data integration without manual intervention.
Technical Monitoring and Troubleshooting
Even with a perfect NACE configuration, issues can arise—printers might go offline, or email addresses might be missing. SAP provides several tools to monitor outputs generated via NACE.
The NAST Table
The NAST table is the central repository for all output status information. Every time an output is triggered, an entry is created in NAST. Technical consultants often query this table to check the status (VSTAT) of a document. A status of '0' means not processed, '1' means successfully processed, and '2' means processed with errors.
Transaction Codes for Monitoring
- SOST: Used to monitor outgoing emails. If a NACE-triggered email fails, it will appear here with an error log.
- SP01: The Spool Controller. If the output medium was "Print," the generated spool request can be viewed and reprinted here.
- WE02/WE05: Used to monitor IDocs generated for EDI outputs.
The Shift to S/4HANA: NACE vs. BRF+
With the advent of SAP S/4HANA, a new output management framework based on Business Rule Framework plus (BRF+) was introduced. However, it is important to note that NACE is far from obsolete. Many organizations continue to use "Legacy Output Management" (NACE) in S/4HANA because of its maturity and the significant effort required to migrate complex custom logic to BRF+.
The choice between NACE and BRF+ often depends on the specific application. While Billing (V3) in S/4HANA defaults to the new framework, many other applications still rely on the robust logic provided by transaction NACE. Understanding how to navigate NACE remains a core skill for any SAP professional.
Best Practices for NACE Configuration
To maintain a clean and efficient system, follow these best practices when working with NACE:
- Naming Conventions: Always use the "Z" or "Y" namespace for custom output types and programs to avoid conflicts during system upgrades.
- Condition Maintenance: Avoid creating redundant condition records. Use the most general criteria possible to minimize the administrative burden of maintaining records.
- Performance: Be cautious with custom "Check Routines" (Requirement routines). If a routine contains inefficient code, it can slow down the saving process of sales or purchase documents.
- Documentation: Since NACE involves both functional configuration and technical coding (ABAP), maintain clear documentation linking the output type to its purpose and its underlying technical objects.
Conclusion
Transaction NACE is a powerful, time-tested tool that provides the logic necessary for professional business communication in SAP. By mastering the relationship between applications, output types, and processing routines, organizations can achieve high levels of automation. Whether you are troubleshooting a failed print job or architecting a global EDI solution, NACE provides the granular control needed to ensure that business data flows accurately and efficiently across the enterprise landscape.